Associate Resource Manager

160over90 in Santa Monica, CA

  • Type: Full Time
position filled

***This is an Associate level position for someone with 1-3 years creative ad agency experience***

The Associate Resource Manager works alongside the Director of Production and Producer team and is responsible for facilitating the resourcing needs of the agency on a day-to-day basis, pivoting priorities as they change, and helping to effectively allocate and optimally utilize the staff, while working to balance the quantitative and human aspects of resource management.

The right candidate is detail-oriented, organized, self-starting, consultative, and is a motivating and positive presence on the team.

What You Will Be Doing:

  • Maximizing team utilization, avoiding downtime for all resources

  • Monitoring the workload of the entire team across all active projects to ensure

    effectiveness of the agency s resources

  • Proactively identifying and escalating potential challenges, problem solving, and

    communicating issues to relevant stakeholders

  • Communicating needs and/or team bandwidth to the Producer, Creative, and

    Development team leads in an effort to meet client deadlines and best balance

    workload across the entire team

  • Supporting resource meetings for the team and handling follow ups as necessary

  • Understanding the skill sets, style, dynamics, and experience of the teams within

    each discipline to make appropriate staffing recommendations and advocate

    for the best assignments

  • Analyzing utilization reports and reviewing them with Director of Production and


  • Assisting Director of Production in reviewing PTO requests, identifying conflicts,

    maintaining PTO calendar, and proactively sharing PTO updates

  • Supporting the Director of Production in partnering with the operations teams in other offices to find opportunities for employees and fill needs leveraging the internal network

  • Helping to maintain up-to-date org charts and email distribution lists

  • Working with Producers to audit and encourage timesheet compliance

  • Providing support for Director of Production

  • Other duties as assigned

  • The Essentials:

  • 1+ years experience working in resource management, production or project management

  • Prior experience in agency or creative production environment preferred; knowledge of design and creative development process is a plus

  • High proficiency in Microsoft Office Suite and/or Google Suite of products. (Word, Excel, PowerPoint, Google Docs, Sheets, and Slides)

  • Creative and strategic thinker

  • Polished written, verbal, and interpersonal communication skills are a must

  • Ability to self-start and work well independently as well as collaborate favorably

    in a fast-paced team environment

  • Comfortable tracking and managing multiple discrete needs while staying


  • Strong relationship building skills

  • Familiarity with resourcing software, particularly 10000ft, is a plus

    We are committed to creating a diverse environment and are proud to be an equal opportunity employer.

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