Grants Administrator

American Heart Associations in Allentown, PA

  • Industry: Nonprofit - Grant Administration
  • Type: Full Time
position filled


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association has an exciting opportunity for a Grants Administrator based out of the National Center office, located in Dallas, TX . This position can be remote, but must live near a major airport.

In this position, you'll be responsible for providing preparation, implementation, monitoring, management and reporting for multiple grants within an assigned portfolio. Grant awards are typically less than $500,000. Responsible for collaborating with staff to ensure timely completion of all grant deliverables, monitoring budgets to ensure appropriate and on-schedule grant spending, and preparing internal and external reports.

  • Builds and integrates grant requirements into internal grant funding policies and procedures for monitoring monies and funded activities. Develops and communicates internal record keeping and system requirements to financial management staff and other impacted departments. Coordinates and ensures stakeholders and staff adhere to funding policies and procedures.

  • Develops, prepares and distributes grant funded program reports to communicate results, achievement of deliverables and outcomes to comply with donor reporting requirements. Works closely with major gifts staff to provide accurate records to impact stewardship relationship and encourage future funding opportunities. Trains others on funding process and accurate data retention.

  • Contributes to development of grant budgets, implementation plans, outcomes and deliverables for funding proposals. Provides input on process for monitoring and reporting based on grant application requirements.

  • Stays abreast of changes in foundation funding through attendance as seminars as needed. Develops relationships with foundation program officer(s) and other grant maker representatives. Responds to requests for information and provides reports or documentation for donors in person, via mail or email.

  • Provides administration and procedural management of unsolicited foundation gifts and endowment funds as assigned including conducting research, contacting donors or other staff and providing appropriate reporting. Develop relationships to secure renewal of funds as appropriate.

  • Participates in or contributes to Mission Advancement projects or assignments.

  • Qualifications

  • High school diploma and/or equivalent

  • Two to five years experience

  • Budget development and management

  • Project management

  • Reporting and correspondence

  • Grant outcomes and deliverables

  • Ability to travel up to 10% local and overnight stay

  • Preferred Skills

  • Bachelor's degree from an accredited university preferred

  • Grants management experience

  • At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

    Associated topics: fund, funding, grant, grant administration, grant administrator, grant management, proposal

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