Accounts Payable Coordinator

Ascendo Resources in Chicago, IL

  • Type: Full Time
position filled
Company Overview Ascendo Resources is an award-winning firm that places quality accounting, finance, banking, compliance, healthcare, IT, HR and administrative professionals in the best workplaces. Whether it’s for temporary, project or direct hire positions, Ascendo’s business professionals nimbly orchestrate perfect pairs between client companies and candidates. Ascendo Resources is searching for an Accounts Payable Coordinator for one of our mid-size ($350M) manufacturing clients with their business office located in downtown Chicago, IL (West Loop). AP Responsibilities – Accounts Payable Coordinator The AP Coordinator will perform general accounts payable duties, including reviewing and recording and setting up invoices for payment, ensuring the accurate and timely payment of all company invoices and providing superior customer service to both internal and external customers. ? Receive invoices from vendors, partners and corporate associates. ? Review each invoice, ensuring the following: legitimacy, accurate coding, appropriate approvals, and that the correct amount is paid. ? Prioritizes processing of invoices requiring immediate attention, including but not limited to utilities, government agencies, expense reports, and phone bills. ? Codes and batches invoices as appropriate. ? Enters invoices into the accounts payable software system; verifies work and approves invoices. ? Processes recurring invoices for payment. ? Prints, voids and processes mailing of checks and releases entries to the general ledger. ? Ensures approval compliance regarding high dollar value invoices. ? Responds to AP related inquiries from vendors, field operations, and corporate regarding invoice processing status, coding and payment information. ? Researches invoice and account issues and provides resolution including but not limited to; resolving payment discrepancies and invoice discrepancies. ? Helps to on-board and train new and potentially inexperienced staff. ? Evaluates current work and business processes and identifies and supports business process improvements. Qualifications, Knowledge & Skills ? Education and Experience: High school diploma or general education degree (GED) required, College Degree preferred; and a minimum of one year of related experience. ? Certifications, Licenses, and Other Special Requirements: None ? Uses independent judgment to make decisions based on precedents and established guidelines but knows when to escalate questions or problems to supervisor. ? Has analytical skills/discipline and an incredible attention to detail. ? Has an overall understanding of the office work environment and process. ? Must be committed to and capable of arriving to work on time, consistently. Approved accounts receivable adjustments to customer accounts Reconcile cash receipts daily for accounts Processing customer payments and cash sales/credit card payments Apply daily cash receipts to customer accounts Apply customer payments to customer accounts Apply customer payments to customer accounts Prepare daily cash deposits and payments Reconcile individual customer receivable accounts Prepare accounts receivable adjustments based on customer short payments Perform all non-accounts receivable adjustments Receive cash from intercompany accounts Enter finalized cash receipts and update accounts receivable ledger by customer Apply cash collections daily to appropriate customer accounts Post the payments to designated unidentified cash accounts Generate accounts receivable reporting and issues standard accounts receivable reports and statistics Applying payments accurately to customer accounts Prepare accounts receivable adjustments based on customer short payments/li Applying payments to customers' accounts Ensure proper posting of payments to customer accounts Reconciled daily to cash receipts

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