• Aspen Aerogels
  • $110,455.00 -94,240.00/year*
  • Northborough , MA
  • Administrative/Clerical
  • Full-Time
  • 10 Howard St

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Aspen Aerogels is the global leader in aerogel technology. The companys mission is to enable its customers and partners to shape their own strategies around the global megatrends of resource efficiency and sustainability. The companys Cryogel and Pyrogel products are valued by the worlds largest energy infrastructure companies. The companys Spaceloft products provide building owners with industry-leading energy efficiency including options for a safe, non-combustible fire rating. The companys strategy is to partner with world-class industry leaders to leverage its aerogel technology platform into additional markets. Headquartered in Northborough, Mass., Aspen Aerogels manufactures its products at its East Providence, R.I. facility.

The Legal Administrative Assistant will be responsible for providing administrative support to the Legal Department and, at times, the Executive Assistant to the CEO.The ideal candidate should have knowledge of data management systems and Microsoft Office Suite.


  • Managing contract repository and tracking signed contracts.

  • IP docketing and processing related IP documents.

  • Streamline legal invoice processing.

  • Assist with gathering budget data.

  • Filing and other administrative duties.

  • Performs other related duties as assigned by management.

  • Adopt and follow Aspens core values of Safety, Quality, Integrity, Teamwork, Customer and Innovation on both a personal and professional level.


  • Associate's Degree (AA) or Bachelor's Degree (BA) or equivalent combination of education and legal experience.

  • Previous experience providing high-quality legal administrative assistance.

  • Experience in contract administration

  • Familiarity with IP docketing a plus but not necessary.

  • Demonstrated Computer skills required in Contract Management Systems and the full Microsoft Office Suite.

  • Must have the ability and willingness to learn new systems.

  • Highly organized self-starter with excellent attention to detail.

  • Must have strong organizational skills to allow the incumbent to manage, prioritize and execute multiple projects to completion.

  • Must be able to work with confidential information and consistently exercise good judgment and discretion in dealing with a variety of situations, issues and people.

  • Must have demonstrated excellent interpersonal and communication (both writing and verbal) skills.

  • Must have a professional demeanor that allows the incumbent to successfully interface with all levels of internal management and employees as well as outside clients, vendors and board members.

  • Strong attention to detail is a must.

  • Notary Public a plus

Aspen Aerogels, Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. The EEO is the Law poster is available here:

Aspen Aerogels, Inc. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to ...@aerogel.com or call (508) ###-#### and let us know the nature of your request and your contact information.

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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