Department Administrator


: $66,800.00 - $105,470.00 /year *

Employment Type

: Full-Time


: Advertising/Marketing/Public Relations

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Reporting to the Executive Director of Facilities Services, the Department Administrator supports and enables the work of Facilities Services. This position plays a key customer service role for the department and provides high-level confidential and administrative support to the Executive Director. Primary duties include management of the Executive Director's incoming and outgoing communication, calendar, and office tasks. The position also includes department wide assistance as assigned, including support for the campus-wide signage program

1. Administrative Support for Executive Director Coordinate meetings with other executives on campus, committe meetings, or other appointments as assigned. Maintain and update calendar.
Provide services related to compliance and violation management with New York City
Manage facilities work order process and system as needed
Provide basic financial and budget monitoring
Manage incoming communications for Executive Director or other key staff as necessary, screen and triage as necessary
Responsible for maintenance of all office files including confidential personnel matters, budget information, and contracts
Respond to email and telephone inquiries and requests for information as appropriate
Perform basic office management tasks to support Executive Director related to filing, copying, mailing, supplies, furniture, and purchasing
Coordinate travel arrangement; Keep department-wide vacation calendar
Provide support to other facilities managers as requested
Utilize payroll and time card systems
Attend meetings to take notes and provide minutes
Provide move management as directed
Provide support to events management activities performed by the department
Maintain and track distribution of keys as needed
Update content and maintain website as required
Assist with inventory control
Act as service conduit for all Facilities constituencies
Perform other project-based or administrative duties as assigned 2. College-Wide Signage
Coordinate with other departments within the college to provide updated signage of various types across the campus
Review signage text and design styles, obtain approval, and ensure fabrications and delivery in a timely fashion. Coordinate installation as needed
Maintain purchase orders with signage vendors - Bachelor's degree and/or equivalent work experience- Three to five years as support personnel for building management and/or events an/or venue planning equivalent experience

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PI Category: Customer Service , Keywords: Customer Service Representative * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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