Administrative Assistant - Clinical Operations

Employment Type

: Full-Time

Industry

: Miscellaneous



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TheAdministrative Assistant provides support for the Executive Director, CSMCF,the Director of Operations, CSMG, by performing general clerical andadministrative duties. The Administrative Assistant also coordinates theoperations training program, employee recognition program and incentive programfor Foundation staff.

Duties andResponsibilities;

  • Provides administrative support by scheduling appointments and meetings, filing, opening/sorting mail, composing memos, minutes and routine correspondence, generating reports, ordering office supplies, managing bulk mail jobs, etc.
  • Coordinates the Foundation operations training, including the scheduling of trainers, preparation of training materials, design and distribution of forms and certificates, scheduling of students, maintaining database of training manuals and overseeing their periodic review and updates .
  • Maintains all record-keeping associated with the Foundation staff incentive program, including attendance reports, patient satisfaction grids and missing charges tracking.Prepares materials for distribution to staff regarding progress towards goals.Obtains incentive gift certificates in advance of presentation.
  • Coordinates Employee Recognition Program for MNS, including solicitation of nominations from staff and management, preparation of ballots for committee review, drafting follow-up letters, organization of photos and all other recognition events.
  • Maintain timesheets on Kronos for CSMCF managers and for selected CSMCF personnel; distribute copies of the vacation/sick/personal time report to the CSMCF managers.
  • Receive invoices, match with packing slips, and code for accounts payable.
  • Manage projects on behalf of CSMG, including but not limited to processing payroll, distributing reports, transcribing correspondence, scheduling meetings.
  • Serve as back-up to the Receptionist and other Administrative Assistants.
  • Experience:2-3 years progressive administrative/secretarial experience in a busy office environment; computer literacy to include proficient use of Windows 95 to include MS Word and Excel; type 50-60 wpm; proven team worker with excellent customer relations skills. Demonstrated ability to manage multiple tasks simultaneously and manage complex projects. Must be detail oriented and have excellent follow-through.Educational Requirements:High school diploma with some college preferred.

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