The Office of the Vice Provost for Faculty Advancement promotes and nurtures a vibrant climate of inclusive excellence through creative collaboration with University partners. Our primary focus is on fostering faculty development, diversity, planning and community-building initiatives that will allow faculty to advance and thrive.
Reporting to the Assistant Provost for Faculty Advancement, with a dotted line report to the Assistant Provost for Faculty Diversity and Inclusion, the Assistant Director will assist with the planning, development, and implementation, working in close collaboration with our faculty diversity and inclusion team. The Assistant Director will join us during a time of expansion and strategic planning. Characteristic responsibilities and duties include:
Faculty Management: Work with the Assistant Provost to develop a faculty concierge service to serve as a clearinghouse for faculty-related services University-wide. Works closely with the Assistant Provost to build a faculty resource library and a robust faculty on-boarding program, which would include both in-person sessions and workshops, as well as video and web-based content, in conjunction with partners at each Columbia school and collaborating offices. This programming would be designed to facilitate smoother navigation across the University community. Work closely with the Assistant Provost to launch, implement and manage a Faculty Mentoring Awards program. Develops and implements an in-house faculty database to track performance reviews, progress, and service and engagement. Develop data dashboards, visualizations, presentations and other communications highlighting faculty trends at Columbia and in relation to national trends.
Community-Building: Works closely with the Assistant Provost to develop and promote community-building programming for faculty across the University with partner offices in the Office of the Provost, as well as the Office of Work/Life, the Center for Teaching and Learning, Columbia Libraries and the Office of Research. Topics include working with the media, effective mentoring, interdisciplinary scholarship, current issues in higher education and special interest faculty cohorts (women, URM, LGBTQ).
Research/Publications: Compiles and synthesizes research on a wide range of faculty-related topics, including emerging faculty policy trends and best practices in faculty support. Translates this research into resources and publications for faculty and University leaders. Contributes to the development of the office's annual reports for internal and external constituents, with both narrative and quantitative data regarding office programming and initiatives.
Communications: Manages the faculty advancement website updates and maintenance and other related social media content (e.g., Facebook, Twitter). Curate items from national, local and internal publications and offer suggestions for items to be highlighted on our website, in our social media posts and in a regular newsletter. Manage collaborative communications projects involving the Provost's Office, President's Office and other internal staff.
Meetings and Events: Organize meetings involving the Provost, Vice Provosts, and other senior faculty and administrators (most notably a newly created Faculty Deans workgroup). Manage events sponsored or co-sponsored by the Office, including faculty orientation and on-boarding events, professional development sessions, major conferences and special events. Prepares materials for speakers and presenters, including senior faculty and administrators.
Other related duties, as required. Minimum Qualifications for Grade
Applicant MUST meet these minimum qualifications to be considered an applicant Bachelor's degree and/or its equivalent required. Minimum three years of related experience in a university or other complex organization required. Additional Position-Specific Minimum Qualifications
Applicant MUST meet these minimum qualifications to be considered an applicant High level of discretion and ability to maintain the confidentiality of sensitive information. Ability to work with all levels of administrative staff, faculty, and external constituents. Demonstrated track record of providing project management, data analysis and/or research support. Excellent writing skills required, including the ability to write well for various audiences. Skilled in the use of Excel and PowerPoint. Proficiency with social media (website management, Facebook, Twitter) and developing compelling data visualizations in an academic environment desirable. Special Instructions Preferred Qualifications Essential Functions Additional Essential Functions (Limit to 3950 characters.) Special Indications
This position works with:
Associated topics: administrative, administrative staff, administrative support, asso, beverage, chief operations officer, facilities, operations director, records management, support