Technology Inventory Compliance Coordinator (Denton)

Cypress-Fairbanks in Denton, TX

  • Industry: Advertising/Marketing/Public Relations - Event Coordinator/Planner
  • Type: Full Time
  • $99,115.00 - 83,010.00
position filled

Purpose and Scope:

The Technology Inventory Compliance Coordinator updates, manages, controls and ensures the allocation of the district's technology assets (i.e. hardware) throughout the life cycle of the assets, from acquisition through final disposition. In addition, the Technology Inventory Compliance Coordinator supervises, designs, develops and audits the organization's asset management inventory processes and procedures with campus and district leadership regarding technology.


  • Bachelor's degree preferred;
  • Minimum of three (3) years' related experience in an educational environment or an equivalent combination of education and applicable experience;
  • Two (2) years of supervisory experience.



    $61,158 (TA-5)

    Salary (based on verifiable job-related experience) as set by the Board of Trustees for the school year 2019-2020


  • Oversee the Technology Services Inventory system across the district for all technology devices including but not limited to E-Rate equipment. Supervises CFISD's inventory management system to record all E-Rate equipment.
  • Supervise and evaluate the performance of technology assetsemployees located at the middle and high schools.
  • Comply with policies established by federal and state laws, State Board of Education rules and local board policies that involve E-Rate equipment and EDGAR equipment.
  • Create, implement and monitor processes ensuring all legal aspects to maintain and achieve the objectives of the inventory system, including the development of forms, procedures and appropriate online reconciliation of all materials.
  • Conduct meetings with district and campus level staff to ensure curriculum needs are being met with inventory processes and reporting.
  • Provide data on inventory statistics including usage monthly and deployment. Provide annual fixed assets reports to departments and campuses.
  • Meet regularly with district personnel to disaggregate a variety of data with a specific focus on the inventory system to affect appropriate changes as needed.
  • Develop district-level and campus-level professional development on the inventory system and processes.
  • Develop audit processes for all campuses and their technology: (1) lead meetings with district and campus administration to ensure minimal classroom disruption during inventory audits and processes; (2) design strategies for inventory audits and ongoing support for the district's inventory system.
  • Coordinate the evaluation of the processes and procedures and propose needed changes to the inventory system on a yearly basis.
  • Ensure inventory documents are complete, current, stored appropriately and communicated effectively to all stakeholders.
  • Understand school district purchasing and budgets to maintain proper records management including federal funding and E-Rate programs.
  • Work with IT assets coordinator and Technology Acquisitions Team to remain with new inventory as it is purchased.
  • Provide requested IT inventory data to campus administrators to help evaluate changes needed.
  • Train IT asset management coordinator and inventoryteam in report compilation, macro creation, and to use other applications to create the most campus-friendly reports to deliver necessary facts to help drive decisions.
  • Review and work with Technology Acquisitions Team on purchases to determine assets requiring capital outlay or specialized tagging.
  • Work with IT asset coordinator to establish inventory management processes and procedures with district, department and campus technicians to ensure a stable, reliable and auditable inventory of all technology.
  • Assist with reconciliation of technology assts with the asset tracking systems.
  • Work with campuses to ensure best practices are implemented regarding inventory and tracking of technology assts.
  • Supervise the evaluation of employees' performance that are involved in inventory processes.
  • Supervise and evaluate the performance of E-Rate Inventory, EDGAR Inventory and ensure compliance.
  • Attend professionaldevelopment activities to remain abreast of innovations in technology asset inventory.
  • Perform other duties as assigned.
  • Regular and reliable attendance is an essential job function.

  • Demonstrated skill and a minimum of three (3) years' experience in the field of assets tracking systems;
  • Extensive work with online databases, csv files, excel, and the creation of programming macros to build effective reports;
  • Knowledge of E-Rate policy and procedures;
  • Ability to maintain accurate and auditable records;
  • Ability to manage complex projects;
  • Strong organizational, communication and interpersonal skills;
  • Ability to implement policy, procedures and interpret data;
  • Detail oriented with the ability to manage large simultaneous project and deployments.

  • Environmental Factors: Frequent districtwide travel and occasional statewide travel;
  • Tools/Equipment used: Standard office equipment including personal computer and peripherals.
  • Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
  • Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
  • Lifting: occasional light lifting and carrying (less than 15 pounds)
  • Mental Demands: Work with the frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours.

    Until filled

    Applications will be reviewed

    Not all applicants will be interviewed


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