This position exists to handle the various office service functions that provide services to the ELC community at all locations ? reviews and maintains the relationships with our office supply vendor, pantry supply vendor, oversees the horticultural program, and furniture rental. Assists the Asst. Mgr of Purchasing Services with furniture procurement. Maintains the \"Well\" program, Green activities and Field and Retail Facilities Maintenance program. Handles administration of Xerox copiers and other office equipment ? including ordering new and replacement machines, oversees installation and coordinates with internal departments for installation (facilities management and IT). Interfaces with supplier on overall program (including billings and service issues) success. Maintains the Tririga inventory. Processes PO's for the Purchasing Group. Reconciles department procurement card.
Coordinates and oversees the day to day operation of the office supply program. Liaison to office supply vendor ? maintains web sites for employee purchases (corporate and retail store). Responsible for the new retail store kits ? to assure prompt delivery for store openings. Orders special items at the customer's request not available on the vendor site. Works with supplier to continually rationalize office supply products. Reviews and maintains supplier contract for compliance. Assures all rebates are received and distributed as directed. Handles all customer complaints with internal customers through resolution. Requests reporting for product analysis. Attends quarterly QBR''s with vendor. Analyzes contracted and non-contracted supplies to recommend pricing adjustments. Generates monthly spend analysis by category to report to management. (25%)
Coordinates the procurement and maintenance of the multi-function copier program including add, deletes, changes, inventories and billing. Works with vendor to analyze billing program. Researches and implements program enhancements (potential managed print services). Handles the individual PC mapping to multi-function printers at all US locations through the vendor based program. Analyzes program for recommended efficiencies. Responsible for maintaining the office equipment inventory in the Tririga reporting system. (25%)
Maintains plant inventory and place orders as necessary. Maintains an updated plant inventory for the NY offices. Reviews monthly billing for accuracy. (5%)
Coordinate and oversees the day to day operation of the pantry supply program including equipment repairs, invoice review, special orders and installation. Reviews individual pantry space for new machinery installation. Updates budget code splits for proper accounting based on the move sheets provided by facilities management accounts. Sets up individual department accounts. (10%)
Purchases furniture at the direction of the ED and Assistant Manager of Office Services for new or existing office areas. (5%)
Coordinate the day to day operation of the printing/stationery requirements. Advises supplier of changes to stationery/business card master layouts (based on Brand). Approves inventory purchases for printing masters. Reviews and distributes cost for inventory buyback for various stationery items. (5%)
Monthly reconciles the transactions of the department Procurement Card ? utilizing the correct policy and procedures. (5%)
Arranges all furniture/party rentals for all NYC locations. Handles delivery requirements, set up and break downs. Reviews billings for payment. (5%)
Responsible for movie ticket sales to employees ? including collecting money and reconciling daily sales. (5%)
Back up support when Fleet Administrator is out of the office. (10%)
Other duties as directed.
Minimum Education level: College Degree Preferred
Minimum Years of Experience: 3 Years in Corporate Environment
% Travel Time: None
Required Language Proficiency: English
Licenses or Certifications:
Additional Job Specifications (e.g., physical demands, working conditions, equipment/machinery, specific skills, etc.):
Self-motivating, analytical, customer service centric, PC Proficient (excellent excel skills, word, power point, web based vendor sites). Procurement experience. CMP a plus. Ability to work independently.
Primary Location: Americas-US-NY-New York
Job Type: Standard
Shift: 1st (Day) Shift
We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.
Job Number: 192482
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.