Accounts Payable Specialist

Employment Type

: Full-Time


: Accounting

Accounts Payable Specialist Accounting Bronx,New York Apply Description Recipe for Success- Accounts payable Specialist is responsible for receiving invoices coming into the Company. Their responsibilities include verifying and posting the invoices as well as corresponding with vendors to reconcile differences. + Maintain relations with vendors and internal customers + Coordinates with the receiving department to obtain receiving reports for the previous day, food and non-food vendors included. + Matches PO (purchase order) to receiving report/invoice/bill of lading (BOL) as applicable, for completeness. + Responsible for obtaining missing supporting documentation from receiving dept. or other relevant parties. + Completes "packet" for processing and stamps with "date received in A/P dept." + Separates food from non-food and by vendor for distribution to remaining A/P team. + Unmatched items are stored, alphabetically, in an "unmatched file" awaiting supporting documentation. + Review incoming invoice, comparing invoice prices and receive quantity to PO and to system + Report discrepancy to purchasing and receiving departments and reconcile/resolve differences + Post matched invoices without discrepancies. + Ensure that all discrepancies are followed up timely and resolved within vendor's payment terms + Request and reconcile vendor's statement monthly + Reconcile posting to GR/IR account, a.k.a. Accrued Purchase account + Review and respond to incoming e-mails and phone inquiries from vendors and internal customers within 24 hours. + Opens daily mail, stamps for date received and matches any receiving to "unmatched file" as applicable. + File all paid invoices as necessary. + Assist with preparing checks & electronic payments for signing/approval. + Match the check to the invoice being paid, i.e. amounts are the same, or if not, reconciliation of why not + Verify that all appropriate documentation is attached + Separate & distribute checks for signers: there are currently 3 + Assist with preparing checks for mailing + Review that all checks are signed, put in respective envelopes, and forward to mailing dept. for stamping and sending + Any other duties or projects as assigned by Manager Key ingredients - + HS diploma + Associate Degree preferred with an emphasis in courses in accounting, finance, or related field + Minimum one (1) year work experience in an Accounts Payable role preferred + Bookkeeping Certificate preferred + Advance knowledge of Excel and MS Word + SAP knowledge preferred + Strong Math and Communication skills + Highly organized and professional + Positive attitude, sound work ethic and an ability to follow instruction About FreshDirect: FreshDirect is a food tech company and the Northeast's leading online fresh food grocer, delivering directly to customers throughout seven states, including the New York City and Philadelphia metropolitan areas, and the greater D.C. metropolitan area. FreshDirect is committed to sourcing the freshest and best-tasting meat, fish, produce, and specialty items through direct relationships with suppliers, growers, and farmers. In 2016, FreshDirect expanded its portfolio in NYC with the launch of FoodKick, an on-demand business that caters to the needs of urban dwellers with a curated selection of fresh food, alcohol, and essentials-all delivered within an hour. Launched in 2002, FreshDirect is a privately held company headquartered in Bronx, NY. For more information, visit or Our company aspires to be a valued corporate partner in all communities in which it serves, and works extensively with dozens of charitable and community partners. Why choose FreshDirect? We are an innovative Food Technology company offering an environment where you can grow a career and feed your future and have fun while doing it! Great people deserve great benefits and we go above and beyond! Wait, there's more! Check out our #workperks: Working here is pretty much as cool as you'd imagine - lots of food, lots of energy, and a whole lot of happy hours. + Flexible and generous PTO plan + 20% discount on FreshDirect and FoodKick plus an employee at-cost food program (FD Market) + Thirsty Thursdays, book club, monthly birthday breakfasts, and other happy hours + Wellness programs like weekly meditation, yoga, and Zumba, and monthly manicures and massages + Monthly Lunch & Learns covering things like "The Very Best Cheese and Wine" + We have a 24-hour shuttle service that runs back and forth to the subway + We offer up to $5000 per hire as a referral bonus + Summer barbecues and annual company picnic for friends and family Click to explore careers and life @ FreshDirect - Learn more @FreshDirect on Twitter, Instagram, Facebook, YouTube! Disclaimer: The above statements are intended to describe the general nature and level of work being performed by the Team member(s) assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of individuals in this position. Position Descriptions may be subject to change as the needs of the organization change. As an EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER, FreshDirect does not discriminate against applicants or employees because of their race, color, citizenship status, national origin, ancestry, sex, gender, sexual orientation, age religion, creed, marital status, veteran status, domestic violence victim status, familial status, or on any other basis prohibited by law. Furthermore, FreshDirect will not discriminate against any applicant or employee because he or she is disabled, a disabled veteran, or a veteran of the Vietnam era, provided he or she is qualified and meets the requirements established by FreshDirect for the job

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