Administrative Assistant

Kelly Services in Lansing, MI

  • Type: Full Time
position filled
Job Description Administrative Assistant I- Prior Manufacturing Experience Lansing, MI We have a client in Lansing, MI that needs a full time M-F Administrative Assistant they prefer someone with previous manufacturing experience. Oversees all maintenance of office equipment. Screens and distributes phone calls for Lansing. Responsible for mail and faxes. Distributing incoming mail and preparing outgoing mail. Maintains a calendar for meetings, travel, etc. Maintains, inventory, supplies and organization of supply cabinet. Prepares monthly reports. Assists with maintaining contracts and lease agreements. Obtains quotes from vendors for outside services. Prepares and submits contracts for approval. Maintains divisional payroll processes, records and payroll tracking for Lansing. Responsible for the accounts payable functions at the divisional level. Purchases by obtaining competitive quotes and issuing purchase orders. Receives all incoming supply orders. Responsible for the administration of corporate credit policy for new vendors and request of taxpayer ID numbers and sales tax exemption certificates from vendors. Maintains vendor insurance certificates for Lansing, within the guidelines of the accounting policy. Petty cash management and distribution. Responsible for all travel logistics (air, hotel, cars) for divisional personnel in accordance with the corporate travel policy. Responsible for coordinating and conducting employee events: meetings, special functions, etc. Assists the Lansing Management Staff, as needed. Maintains all files. Coordination, preparation and scheduling of divisional record retention within the guidelines of the corporate policy. Assists in the maintenance of the MP2 System. Completes various aspects of HR administrative work for Lansing, such as: o AAT (Absenteeism, Accidents, Turnover) Service Awards o Organizational Chart Maintenance Maintain the Attendance Policy o Bulletin Boards Emergency Phone List Training Matrix Training Evaluation Calculations Uniforms Corporate HR Memo Distribution Safety Lens (prescription) Recognition Certificates Maintaining Personnel files for Lansing. Hourly Hiring Process (pre-employment, grading, handbook orientation, and hiring costs) NHPP - Lansing Meeting Minutes for various meetings. Responsible for weekly generation of employee schedule. Responsible for receiving visitors. Runs miscellaneous errands, as needed. Other duties and responsibilities as assigned M-F 8 hours a day Pay range $12.00 to $14.00 per hour Send Resumes to Erika.Mahoney@kellyservices.com Why Kelly ® ? As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined. About Kelly ® At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world. Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

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