Lupin is comprised of a fast growing, innovative and robust team of manufacturing, Research and Development and commercial divisions. Together these entities make up the generic and branded U.S. business. Lupin has a significant generic pipeline, and a branded focus on womens health. Our first Research and Development facility in the US is located in Coral Springs, Florida which focuses on generic and branded orally inhaled and nasal drug products. Somerset, New Jersey is home to one of twelve commercial manufacturing sites globally and the only commercial manufacturing facility in the United States for Lupin, as well as additional Research and Development teams. Lupin is prided on being people-focused and centered around how impactful we are with our customers. Dollars are not a measure of success but rather the people we help along the way.
The Executive Assistant supports the President Of Specialty and is responsible for providing a high level of project and administrative support to Specialty Leadership. This role deals with a diverse group of external vendors and visitors as well as internal contacts at all levels of the organization and requires the utmost level of customer service and professionalism. This role requires strong Project Management and Analytics with the ability to work collaboratively with Site Leadership Team. This is an extremely fast-paced role which requires the ability to be flexible, prioritize, multi-task, and meet multiple deadlines
Act as a gatekeeper; consistently demonstrates solid understanding of priorities and proactively manages calendar across multiple time-zones.
Anticipates needs and proactively brings together resources to support and address issues.
Manages incoming correspondence and prioritizes competing requests; filters through requests independently and follows through on behalf of executives, as needed.
Assists with creation of presentations, content development, research/background information.
Coordinates highly detailed and complex global travel itineraries.
Effectively manages relationships in a cordial and professional manner and consistently looks for new ideas to further develop working relationships.
Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
Completes ad hoc administrative requests in a timely and through manner (expense reports, drafts and edits professional, well-written correspondence and documents in a timely manner). Partners with other EAs to provide seamless coverage to all executives.
Associates degree, Bachelors degree is strongly preferred.
Previous experience supporting CEO level executives
7-10 years of administrative experience with at least 5 years as an Executive Assistant
Strong verbal and written communication skills
Ability to work independently, as well as part of a collaborative team, and assu me additional responsibilities as required
Exceptionally detail-oriented and well organized
Demonstrates sound judgment and ability to reach decisions independently; focused on understanding the bigger picture i.e., results oriented, rather than task oriented.
Ability to develop solid, trusted relationships.
Maintains focus with sense of urgency, while upholding respect for others
Demonstrates professionalism and a positive customer service attitude
Adapts well to changing plans and priorities; deals comfortably with ambiguity
Strong computer skills (MS Word, Excel, PowerPoint, Outlook calendaring, Outlook email, etc.)
Maintains strict confidentiality standards
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work is performed in an office environment.
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.