Administrative Assistant II, Cardiology - New York - 10007
Mount Sinai Health System
21 Warren St
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Strength Through Diversity
Ground breaking science.Advancing medicine. Healing made personal.
This position provides awide variety of administrative support services including budget preparationand control activities, preparation and control of records, statistics andreports regarding operations and personnel matters. May serve as administrativeliaison with others related to purchasing, human resources, facilities andoperations. Typically reports to a division head.
* Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports * Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval * Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems * Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes * Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit * Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included * Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies * Tracks expiration of vendors' contracts and renews as needed * Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments * May participate in the completion of grant applications, special projects and JCAHO and other survey preparations * May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports * May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s) * May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution * May screen and schedule patient appointments, schedule referrals of special testing or doctor's visits, and keep record of patient billing for submission * Performs other related duties
* Education: Associate's degree or equivalent combination of experience; Bachelor's preferred * Experience:4 years related administrative or business experience * Bilingual Spanish preferred
The Mount Sinai HealthSystem believes that diversity is a driver for excellence. We share a commondevotion to delivering exceptional patient care. Yet we're as diverse as thecity we call home- culturally, ethically, in outlook and lifestyle. When youjoin us, you become a part of Mount Sinai's unrivaled record of achievement,education and advancement as we revolutionize medicine together.
We work hard to acquireand retain the best people, and to create a welcoming, nurturing workenvironment where you can develop professionally. We share the belief that allemployees, regardless of job title or expertise, can make an impact on qualitypatient care.
Explore more about thisopportunity and how you can help us write a new chapter in our story!
Over 38,000 employeesstrong, the mission of the Mount Sinai Health System is to providecompassionate patient care with seamless coordination and to advance medicinethrough unrivaled education, research, and outreach in the many diversecommunities we serve.
Formed in September2013, The Mount Sinai Health System combines the excellence of the Icahn Schoolof Medicine at Mount Sinai with seven premier hospital campuses, includingMount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount SinaiHospital, Mount Sinai Queens, Mount Sinai West (formerly Mount SinaiRoosevelt), Mount Sinai St. Luke's, and New York Eye and Ear Infirmary of MountSinai.
The Mount Sinai HealthSystem is an equal opportunity employer. We promote recognition and respect forindividual and cultural differences, and we work to make our employees feelvalued and appreciated, whatever their race, gender, background, or sexualorientation.
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.