LocationBrooklyn, New YorkShift:Day (United States of America)Description:
In this role, the Department Administrator provides administrative and financial oversight of the department. The Department Administrator is responsible for ensuring smooth, efficient operation of the administrative aspects of the clinical and educational programs of the department. Responsibilities include continued development and management of the department inclusive of improving existing operations, maintaining fiscal responsibility and providing administrative support to all members of the department. Departmental strategic and/or policy-setting decisions are made in conjunction with the Department Chair. This position has the potential to participate in many important initiatives which impact faculty and staff across the medical center.
* Works closely with Chair to promote the mission of the department. Sets a tone of leadership that is people-oriented, collaborative in nature and focused in data-based decision-making. Builds management culture based on teamwork, open communication, prudent risk taking, innovation, mentoring and accountability.
* Manages departmental administrative services for human resources, finance and space management. Performs personnel planning, analysis and assessment of administrative support to ensure the organizational structure meets the needs of the department and divisions. Establishes and maintains effective internal controls for human resources. Serves as the departmental point person for labor disputes and all other human resource issues involving staff employees.
* Provides leadership in the development, implementation and monitoring of financial plans that reflect the strategic initiatives and operational priorities of the department that is consistent with institutional policies.
* Supervises the administrative team in the department.
* Provides financial oversight, controls, procedures and practices for the development, implementation and management of operational budgets and clinical revenues consistent with internal and external compliance and in support of the broad strategic goals of the department.
* Provides administrative oversight for the ambulatory practices of the Department.
* Ensures the appropriate fiduciary controls within the department, consistent with medical center standards. Act as a liaison on behalf of the Chair on financial issues with the hospital's Vice President, divisional directors, Hospital Affairs, Medical Affairs and Finance.
* Oversees financial reporting, analysis, forecasting and business planning. Negotiates institutional budgetary support for operational activities, recruitment packages, capital procurement and facility improvement. Supervise production and presentation of departmental annual budgets to the Chair and hospital senior management.
* Ensures monitoring of the Department's and Divisions' performances. This includes annual reviews of staff, regular divisional/departmental/QA meetings. Align those with appropriate departments at WCMC with Department Chair.
* Advise the Chair and others monthly on financial status against budget, management metrics, and clinical activity. Provide quarterly or annual evaluations of trends in productivity, diversity, and other measures as requested by the Chair.
* Supports the standardization compensation plans for faculty and implements an annual review of effort, productivity and funding sources for all faculties. Provides necessary analyses and guidance to the Chair to support recruitment and retention of key faculty.
* Develops solutions to improve current business processes and make them more efficient. Identifies opportunities to improve fiscal and operational performance of the department.
* Oversees professional staff, including the development of measurable performance goals on an annual basis. Identify opportunities for further training and development of staff.
* Oversees central departmental support services in clinical operations, graduate medical education, diversity, information technology and appointments, promotions and tenure. The latter is in collaboration with WCMC departmental leadership.
* Works collaboratively with other senior leaders across the medical center and NYP/WCMCsystem Participates in work and advisory committees.
* Other duties as assigned or requested.
* Bachelor's degree required, Master's degree in business or health care strongly preferred
* 5-8 years' related work experience in finance and health care managing large and complex organizations, including physician clinical practices.
* Relevant experience in health care, particularly at an academic medical center. Significant management experience in a faculty-driven environment.
* Experience in using computerized accounting and financial information systems.
* Strong organizational skills, with ability to focus on multiple issues simultaneously, and strong leadership skills are required.
* Comprehensive understanding of the similarities and differences among related projects, as well as a broad knowledge of the clinical teaching, educational requirements, human resources practices, ambulatory practice billing, pertinent law and fiscal management
Join a hospital where employee engagement is at an all-time high. Enjoy competitive compensation along with benefits such as tuition reimbursement, hospital retirement contributions, and financial planning assistance. Start your life-changing journey today.
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