The Central Procurement Coordinator is primarily responsible for procuring all goods and services for Sotheby's IT departments in London and New York in line with Company governance and policies.
* Process purchase orders ensuring that the appropriate approvals have been obtained in line with corporate governance and that all amounts are included in the Capital or Operating Expense plan/forecast. Record/park POs in SAP ensuring accuracy and timeliness of data entry * Process invoices in line with internal policies and procedures, working with Accounts Payable to establish new vendors, resolve payment issues and ensure the timeliness of payment * Maintain orderly files/record keeping of all supporting documentation, including invoices and contracts, including archiving documents in line with Sotheby's data retention policies * Work with vendors to resolve any pending issues, involving internal management where appropriate * Provide support to the Global Business Manager during the monthly financial reporting process and participate in ad-hoc projects * Manage process of creating, maintaining and removing IT Fixed Assets in line with established policy and procedures, including the coordination of hardware/software audits and the annual physical inventory count. * Provide IT management with administrative support by maintaining the Out of Office calendar, booking offsite training courses, ordering/maintaining office supplies and other administrative activities.
* Excellent computer skills are required. Fully knowledgeable on Microsoft Office, Excel in particular. * Organized and detail-oriented * Solid communication and interpersonal skills * SAP knowledge and experience a plus * Self-starter - should have the ability and desire to proactively seek ways to make this area more efficient * Interest in learning the basics of finance and accounting
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.