Medical Communications Execution Specialist


: $116,035.00 - $96,800.00 /year *

Employment Type

: Full-Time


: Healthcare - Allied Health

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Supports a publication group with one or more assets in Medical Publications.
Serves as a portfolio project manager to the Medical Communications Execution Leads delivering operational leadership and execution excellence enabling successful delivery of our Publications and Scientific Content priorities and team objectives.
Defines and implements operating model and processes to ensure transparent and efficient publication planning, metric driven execution for review cycles and communication of Publications and Scientific Content
Continuously challenges operational model assumptions to improve efficiencies and identify pressures/constraints and future risks offering alternative strategies.
Quickly escalates barriers to successful execution to Medical Communications Execution Lead
Leads integrated, portfolio (cross-asset/indication) activities at prioritized domestic and international medical congresses ensuring efficiencies and flawless execution of scientific presentations
Proactively anticipates challenges, articulating effective and realistic contingency plans.
Serves as the Publications congress execution lead on cross-functional congress planning teams
Develops proactive, cross-functional portfolio publication-related metrics and reports
Utilizes a variety of project management tools (Datavision) and financial systems (RPM/SAP) to ensure projects are delivered on required timelines/budgets
Maintains core publication stakeholder distribution lists and ensures these are up to date
With supervision optimizes strategic outsource partnerships including evaluating Agency performance and leading RFP initiatives for successful on-boarding and integration of new Agency partners for Publications and Content
Continually assesses financial health of Publications and Content budget by evaluating committed/projected spends and adjusting budget allocation as needed
Partners with Publication/Content Leads to understand the book of work and how it will be delivered within established budget.
Maintains budget and projections in financial management systems, serving as the point of contact between Finance, Project Management and Agency, ensuring ongoing transparency into spend.
Accountable for ensuring April/September projections and year-end financial discussions, reconciliations and Service Order close outs are completed within the required timelines
Oversees annual Publication/Content Strategy Planning and Budget preparations ensuring clarity in timelines, deliverables and anticipating potential barriers to successful execution
Collaborates across Medical Communications Execution Leads to identify efficiencies and to implement best practices

BS in health-science related field with 3-5 years experience in the pharmaceutical or related healthcare industry
Medical Communications agency experience beneficial
Experience with change leadership and demonstrated success in leading a cross- functional matrix team with excellent organizational, written and oral communication, facilitation, interpersonal and leadership skills
Proven experience effectively managing timelines and identifying resource needs and constraints and implementing strategies to meet changing needs/ requirements
Track record of success in leading complex projects.
Demonstrated strong project management skills
Project management certification (PMP) a plus
Experience managing 3rd party vendors and influencing without authority
Experience managing project and portfolio budgets * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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