Administrative Officer

U.S. Department of the Interior in Bakersfield, CA

  • Type: Full Time
position filled
  • Summary

    The Administrative Officer is responsible for the oversight and the implementation of a variety of administrative services essential to the direction and efficient operations of the District Office and its five subordinate Field Offices.


    Duties include but are not limited to the following:

    (1) program oversight a variety of functions that includes incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls, and organizational files management; (2) developing policies and procedures for all office and administrative functions; (3) mentoring lower graded clerical and administrative staff; (4) providing advice, assistance, and/or instruction to clerical staff by furnishing reference materials, answering questions, and giving special instructions; (5) conducting studies, surveys, and interviews to gather information necessary to formulate policies, procedures, and strategies for the organization; (6) providing input and assistance with budget formulation; (7) and serving as the liaison between the District and the servicing human resources office on matters pertaining to personnel management of employees.

    Travel Required

    Occasional travel - You may be expected to travel for this position.

  • Requirements Requirements Conditions Of Employment U.S. Citizenship Required. May be required to complete background investigation and drug screening. A one year trial/probationary period may be required. Must provide resume and supporting documents (See required documents). Time-in-Grade: Current or former Federal employees applying under merit promotion considerations must meet applicable time-in-grade requirements for consideration. Meet Selective Service Registration Act requirement for males Background Investigation is Required Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program. Qualifications In order to qualify, you must meet the education and/or experience requirements described below. Your resume must clearly describe your relevant experience. If qualifying based on education, a copy of your unofficial transcripts must be provided with your application.

    MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education:

    Specialized Experience: Possess one year of specialized experience equivalent to at least the GS-09 level in the Federal service performing the following tasks: 1) Providing administrative support of a full range of administrative support services (i.e. policy review, budget execution, and HR administration); 2) Coordinating administrative activities and staff to ensure consistent operational support; 3) Conducting studies to gather information necessary to formulate strategies for the organization; AND 4) Applying analytical or evaluative techniques to resolve administrative issues. (Note: This experience must be demonstrated on your resume.)
    EDUCATION: Have a Ph.D. or equivalent doctoral degree or 3 years of progressively higher level graduate education leading to a Ph.D. degree from an accredited college or university, which provided you with the knowledge, skills, and abilities necessary to do the work of this position.
    COMBINATION: Have some specialized experience as described in statement A, but less than one (1) year; and have more than two (2) years but less than three (3) years of higher level graduate education leading to a Ph.D. degree as described in statement B. To determine if you qualify under this combination, first determine your total qualifying experience as a percentage of the specialized experience required; then determine your education as a percentage of the graduate education required (note: only graduate education in excess of the first year is creditable for this combination); and then add the two percentages. The total percentages must equal at least 100 percent to qualify. Note: Please submit a copy of your graduate transcripts with your application.

    TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-09is required to meet the time-in-grade requirements for the GS-11 level. (Must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted).

    Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

    IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

    For more information on the qualifications for this position, click .

    Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies". Education

    To qualify based on education, you must submit a legible copy of transcripts from an with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

    If you are using to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

    GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

    In addition, when reviewing applicant's transcripts, assumptions will not be made. Applicants MUST state which coursework is relevant.

    Additional information

    This position is open to Competitive Merit Promotion, Non-Competitive, and Special Hiring Authority eligibles. You must meet the requirements for one of the following categories to be eligible.

    1. A current permanent competitive service employee; former Federal employee who achieved career status in the competitive service; or former Federal employee who served on a career conditional appointment without achieving career status in the competitive service who was separated less than three years ago. This includes applicants who have not previously held, or currently hold this position and grade with the same promotion potential as announced for this announcement. You must submit an SF-50 that shows competitive service eligibility to be considered.

    2. A Veteran applying under the Veterans Employment Opportunity Act (VEOA), must submit a copy of your DD-214 showing an honorable discharge to be considered. To be eligible, a veteran must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. NOTE: Current employees applying under VEOA must submit a qualifying SF-50 to show they meet time-in-grade requirements.

    3. A 30% or more Disabled Veteran. You must submit your DD214, a completed SF-15, and letter from the VA dated 1991 or later to be considered.

    4. Military spouses are eligible if their spouse: 1) is an active duty member of the Armed Forces; 2) is a member of the Armed Forces who retired or separated with a disability rating of 100 percent; or 3) died while in active duty. Please submit supporting documentation to be considered (e.g. active duty orders, marriage verification, SF-15, DD-214, disability letter from VA, etc.)

    5. Schedule A: Documentation of eligibility under Schedule A can be obtained from a licensed medical professional; a licensed vocational rehabilitation specialist (i.e. state or private); or any Federal agency, state agency, or agency of the District of Columbia or a U.S. Territory that issues or provides disability benefits. This letter must be separate from any Veterans Preference documentation.

    6. A Former Peace Corps or VISTA Volunteers Appointment. Please submit documentation to be considered.

    7. Veterans eligible for a Veterans' Recruitment Appointment (VRA). You must submit a copy of your DD-214. NOTE: VRA only applies to positions at the GS-11 level and below.

    8. (please see announcement language for applicable authorities)

    9. A current or former Land Management Bureau employee who has served at least 24 months under a time-limited competitive appointment who is eligible for appointment under the Land Management Workforce Flexibility Act

    Active Duty Service Members-- You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the certification is signed. Enlisted Record Briefs and military identification do NOT qualify as official documentation.

    Note: Multiple selections may be made from this announcement. Salaries listed above are an approximation and are subject to duty station locality adjustment.

  • You may be interested in these similar jobs!
    CDL Career Now in Bakersfield, CA

    Interested in a career in the Criminal Justice field? My Justice Career can help! START TRAINING FOR YOUR NEW CRIMINAL JUSTICE CAREER TODAY! Gradua…

    Read More
    Escrow Assistant -
    Appleone in Bakersfield, CA

    Seeking a qualified escrow assistant with 3 years of experience. This candidate will provide support to Escrow department by assisting with customer …

    Read More
    Medical Director
    KERN HEALTH SYSTEMS in Bakersfield, CA

    Kern Family Healthcare. The friendly faceWe are looking for fun, intelligent, team oriented people who believe in our core values: Trust, Respect and…

    Read More
    Director, Child & Club Safety (Pacific (Bakersfield)
    Boys & Girls Clubs of America in Bakersfield, CA

    OverviewBoys & Girls Clubs of America named "One of the Best Nonprofits to Work for in 2017 and 2018" Indeed.comBoys & Girls Clubs of America is the …

    Read More
    Chief Quality & Safety Officer (Bakersfield)
    Waterbury Hospital in Bakersfield, CA

    Responsible for planning, implementation, and evaluation of Quality Improvement (QI), Patient Safety Program, Infection Control, Accreditation, Risk …

    Read More
    Provost and Vice President for Academic Affairs
    The California State University in Bakersfield, CA

    Description: The Provost and Vice President for Academic Affairs reports directly to the President and acts on behalf of the President in her absen…

    Read More
    Automation/Controls Project Manager
    EMCOR Group in Bakersfield, CA

    About Us:Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world?s leading provider of mechanical and electrical con…

    Read More
    Legal Assistant
    Local Legal Counsel in Bakersfield, CA

    ResponsibilitiesPrepare various documents and correspondenceMaintain case calendar and monitor deadlinesDraft correspondence and pleadingsConduct res…

    Read More
    Director Organization Development (Pacific) (Bakersfield)
    Boys & Girls Clubs of America in Bakersfield, CA

    OverviewBoys & Girls Clubs of America named "One of the Best Nonprofits to Work for in 2017 and 2018" Indeed.comBoys & Girls Clubs of America is the …

    Read More
    Communications Operations Supervisor
    Texas Education Agency in Bakersfield, CA

    Description Under general supervision, supervises all aspects of the Police Communications Center and Electronic Data Reproduction Office; assists in…

    Read More