This position will be responsible for planning and managing a variety of events for the RNA Therapeutics Institute, including the annual international symposium, department workshops, and community-based activities. Successful candidates will have experience effectively planning and executing events of this nature, on time and within budget; and working with faculty, staff, and senior leaders in an academic environment to host high-profile activities.
Under the direction of the Director or designee, the Project Coordinator II will lead small projects or subcomponents of larger, more complex projects. Responsible for independent action on multiple projects as assigned. Tasks vary according to the priorities of the department.
Lead small projects in collaboration with the Director or designee
Ensure that new project development is timely, successful, and meets expectations
Convene and direct project teams to effectively address project requirements according to objectives, schedule and budget
Participate in new project development and the implementation of project related activities for the department
Document and maintain current: project development reports, meeting minutes, decisions, progress reports, schedules, budgets, cost tracking reports, and other pertinent records
Implement and manage tasks in accordance with departmental objectives
Assist senior staff with project specific activities in a timely and efficient manner, develop project plans, compile and analyze data, produce project reports, maintain project plans, and schedule meetings
Prepare multi-media presentations and reports utilizing a variety of software applications
Initiate and maintain contact with key personnel including staff, department heads and external parties
Participates as a member of project teams
Update the Director or designee on project details and changes in a timely manner
Recommend alternative courses of action and implement changes when necessary
Perform other duties as required.
Bachelor s degree in Business Administration, a related field, or equivalent experience
2 years of experience coordinating and planning projects
Demonstrates excellent analytical, organizational, and time management skills. Utilizes independent judgment.
Strong interpersonal skills required to interact with all organizational levels; demonstrated ability to work appropriately with confidential information
Demonstrate the ability to assess priorities and operate in a flexible manner
Ability to work in a team and meet performance deadlines in a dynamic environment
Excellent oral and written communication skills
Demonstrated ability to use computer-based tools including electronic mail, word processing, spreadsheet, database products, and Microsoft Office products.
Professional experience in customer service and working in state agencies or an academic setting strongly preferred.
Demonstrated ability to successfully negotiate with vendors as well as internal and external stakeholders.
Under the direction of the Director or designee
May supervise Project Assistants or other administrative support staff