• Viacom
  • $134,440.00 -127,870.00/year*
  • New York, NY
  • Entertainment
  • Full-Time
  • 21 Warren St

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Overview and Responsibilities

The Event Operations & Food Services team is a creative and innovative department with exposure to almost every department across all channels and divisions within Viacom. Work with a diverse group of support teams such as culinary, audio visual, security, planning & design, and facilities/building management. Events range from an Executive dinner for 10 people to the MTV Ad Sales NYE Times Square event.


* You will assist the Director of Event Operations and two Event Managers with all internal event and meeting operations including research, contracts, meeting scheduling, setup, breakdown, after-event follow-up.

* You will prepare, create, and distribute event contract proposals and cost estimates under the direct supervision of the Director and Event Managers.

* You will handle the communication of event logistics, setup and special requests with internal departments and external vendors for events.

* You will be responsible for researching, vetting, and updating lists of vendors including caterers, florists, entertainment, decor, gift ideas, and food venues.

* You will help the Senior Director with special projects and food service marketing including but not limited to online research, social media, marketing materials, and caf? menu planning.

* You will process internal/external invoice payments within the Viacom Payment System.

* You will submit monthly Concur T&E expense reports for team.

* Handle the monthly MasterCard Meeting Card expense reports and check requisitions.

* Should possess strong creative skills and an innovative approach to menu and decor planning.

* Flexibility with early mornings/late nights and weekends when necessary.

* Ability to work independently while maintaining a reciprocal mentality to insure each event is operated smoothly to guests and managements satisfaction.

* Should be flexible and work well in an environment where needs and priorities are subject to sudden change or revision.

Basic Qualifications

* Bachelor's Degree with 1-2 years in Event Support, preferably in Professional Services and/or Media Services.

* Ability to lift heavy objects (10 lbs.)

* Highly proficient in Social Media, Microsoft Word, Excel, and Power Point.

Additional Qualifications

* Multi tasker and able to work in a fast-pace environment.

* Strong project and time management skills and ability to prioritize projects.

* Excellent customer service skills.

Associated topics: administrative, administrative and operational assist, administrative support, executive assistant, intern, office assistant, operational support, operator, shift, usher

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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